Office Administrator

About the role

Job Summary We are looking for a well-organized, detail-oriented, and professional MIS Executive cum Front Desk Executive to manage data entry, reporting, documentation, and front desk operations. The candidate will be responsible for maintaining accurate records, preparing MIS reports, handling visitor interactions, managing incoming calls, and providing administrative support to ensure the smooth functioning of daily office operations. Key Responsibilities 1. MIS and Data Management Prepare, maintain, and update daily, weekly, and monthly MIS reports. Maintain employee records, attendance data, operational reports, and other relevant databases. Perform data entry, data validation, and ensure the accuracy and confidentiality of information. Create and maintain Excel trackers, dashboards, and reports as required by management. Consolidate data from different departments and prepare reports within deadlines. Identify discrepancies in data and coordinate with the concerned departments for corrections. Maintain proper documentation and ensure records are organized and easily accessible. 2. Front Desk and Reception Management Welcome and attend to visitors, clients, candidates, and business associates professionally. Handle incoming telephone calls, emails, and general inquiries. Direct visitors and calls to the appropriate departments or employees. Maintain visitor registers and manage meeting room arrangements. Receive and coordinate courier deliveries, dispatches, and office correspondence. Ensure the reception area remains presentable and organized. Provide basic administrative assistance to employees and visitors. 3. Administrative Support Assist the HR and Administration teams with documentation, filing, and record maintenance. Support interview scheduling and coordinate with candidates when required. Maintain office stationery and other administrative records. Assist in preparing letters, reports, spreadsheets, and other official documents. Perform additional administrative tasks as assigned by the reporting manager. Required Skills and Qualifications Graduate in any discipline. 1–3 years of experience in MIS, data entry, reception, or administrative roles preferred. Good working knowledge of MS Excel, including formulas, sorting, filtering, and data management. Proficiency in MS Word, Outlook, and basic office applications. Strong verbal and written communication skills. Good organizational skills and attention to detail. Professional demeanor, courteous communication, and a customer-oriented approach. Ability to manage multiple tasks and meet deadlines. Good coordination and interpersonal skills. Preferred Candidate Profile Experience in handling both MIS reporting and front desk responsibilities. Familiarity with Excel-based trackers, reporting formats, and documentation. Ability to maintain confidentiality and handle sensitive business information responsibly. A proactive, disciplined, and service-oriented approach to work.

Key Skills